Employee Data Security: Why to Take This Seriously
Employee data security should be a top priority for your organization.
Your employees care deeply about their sensitive personal information. Much of what is stored in employee files is privileged confidential information, and if it falls into the wrong hands, your employees could be exposed.
Isn’t everyone protecting employee data security?
Surprisingly, a recent report in HR Dive suggests that “The majority of HR professionals don’t take employee data protection seriously.” Some of the highlights of their report include
“41% of employers don’t train all their HR personnel in protecting employee data and just 19% revise their policy quarterly”
“More than a third said they are operating without a policy in place to protect employees’ data”
“Only 21% of respondents said they’re aware of the General Data Protection Regulation (GDPR)”
Each of these employers is exposing their employees to identity theft, and breaches of their personal data.
Clearly, there is much work to do in protecting the security of employee data.
How can we protect employee data security?
While you likely already have an employee data security policy in place, it’s a good idea to review it frequently. As employee files are being increasingly stored digitally and remotely, there is a growing link between cyber security and employee data.
HR Dive explains, “As the workplace becomes increasingly disparate thanks to remote and ‘deskless’ working, HR may have to pay closer attention to such issues.”
A robust data security policy for employees requires your attention to be placed on several areas:
Restricting access to HR data including personally identifying information
Retaining or legally destroying sensitive information in accordance with federal laws
Providing protection from security breaches
Ensuring compliance with data privacy laws and regulations for your industry
Your policies for data security and privacy of employee information should also extend to any software or vendors that you may utilize. Make certain that you are aware of how they protect sensitive data.
We store employee information in its own unique database instance (each employer has its own database instance). To keep our employment verifications secure, the employee data is encrypted and can only be accessed by third parties that the employee has allowed/approved access to.
In order to complete a secure employment verification in our system, a third party will need to know where the employee works and the employee’s Social Security Number. Unlike competitors, our encrypted income verification and employment verification system does not allow database searches due to the secure way the data is stored.
QuickConfirm is compliant with all applicable HR data privacy laws and provides the highest form of security on multiple levels.