Employment verifications may seem like a routine HR function, but when handled manually, they can become a source of serious risk, wasted time, and operational inefficiency. In this new QuickConfirm blog, we’re diving into why outdated manual methods are no longer a best practice in today’s digital-first environment. Whether your organization receives occasional requests or processes dozens a week, manually managing employment verifications can slow down HR operations and introduce unnecessary risk.
Here are three reasons why:
1. Manual Verifications Drain HR Resources: Handling verification requests pulls HR professionals away from high-impact responsibilities like talent management, employee engagement, and compliance oversight. Every phone call or email to verify dates of employment or salary details requires time and attention—and can slow your team's productivity significantly. As the Harvard Business Review points out “Beyond the business advantages, the human benefits of automation are often under-appreciated. The technology performs the tedious tasks that few people relish, like filling out multiple forms to replace a lost credit card, and helps to lighten employees’ workloads.”
2. Increased Risk of Errors and Compliance Violations: When verifications are completed by hand, the margin for human error increases. Incorrect information, missed details, or even replying to unauthorized third parties can expose your organization to liability. Lucinity explains “Automated systems reduce these risks by applying consistent rules, cross-referencing data, and flagging discrepancies.” Manual processes also make it difficult to track who accessed employee data, when, and why—all of which are critical for audits and data security.
3. Manual Processing Lacks Auditability and Security: In a world where data breaches are increasingly common, your organization must prioritize secure handling of employee data. Manual processes often lack encryption, access controls, and an audit trail—all of which are standard in automated platforms like QuickConfirm. Without those protections, your organization could be risking confidential employee data.
The Better Way: Automated Verifications with QuickConfirm: QuickConfirm provides a secure, automated solution for employment and salary verifications. Our platform eliminates HR involvement in day-to-day verification tasks, ensures accuracy, and delivers 24/7 access for authorized verifiers. Plus, we never sell employee data, and our encrypted system ensures privacy at every step. Our process complies with the privacy laws of the US, including those of the states that have issued their own laws.
Ready to make a change? Contact us today to learn how QuickConfirm can streamline your verification process, protect your employee data, and free up your HR team to focus on what really matters.